Assistant
Personal Assistant / Chief of Staff Job In Kuwait
Kuwait Jobs · Kuwait City , Kuwait
A Kuwait City based entrepreneur is hiring a highly organised, proactive and detail oriented professional to support day to day operations, executive administration, financial coordination and business management.
Requirements:
- Bachelor's degree in business administration, management, finance or a related field is preferred.
- Minimum 5 years of experience as an executive assistant, personal assistant or chief of staff.
- Strong organisational and time management skills with the ability to prioritise multiple tasks.
- Excellent written and verbal communication in English, Arabic is an advantage.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and productivity tools.
- Experience in financial administration, budgeting and document management.
- Able to work independently, maintain confidentiality and exercise sound judgement.
- Strong interpersonal skills to coordinate with senior executives, clients, lawyers, brokers and government authorities.
Preferred Skills:
- Experience supporting entrepreneurs or C-level executives.
- Knowledge of Kuwait's business environment and administrative procedures.
- Strong analytical, problem solving and follow up skills.
- Able to work under pressure and manage competing priorities.
Key Responsibilities:
- Manage the executive's calendar, appointments and meeting schedules.
- Coordinate, attend and document meetings, prepare minutes and track follow up actions to completion.
- Monitor and manage renewals of visas, licences, insurance policies, memberships and property documents.
- Maintain an organised digital and physical document system covering contracts, identification documents, policies, legal records and property deeds.
- Consolidate monthly bank and brokerage statements into concise financial summaries.
- Track invoices and recurring payments and ensure timely settlement of financial obligations.
- Prepare, monitor and manage the executive's annual personal expense budget.
- Coordinate with lawyers, brokers, consultants and government agencies on property purchases and business matters.
- Organise business documentation, presentations and meeting materials for ongoing projects and transactions.
- Schedule business calls, meetings and appointments with internal and external stakeholders.
- Handle travel arrangements, itineraries, accommodation bookings and property related logistics.
- Monitor action items and deadlines and ensure tasks are completed on time.
- Provide administrative and operational support to improve business efficiency.
- Maintain strict confidentiality while handling sensitive business and personal information.
How to Apply:
Qualified candidates with at least 5 years of relevant experience can send an updated CV to kuwaitjob99@gmail.com with the subject line "Application – Personal Assistant / Chief of Staff". Only shortlisted candidates will be contacted.
